Japanese Bilingual Assistant - Administration and

at Staffmark Investment LLC in Schaumburg, Illinois, United States

Job Description

Position
Title: Japanese Bilingual
Assistant - Administration and Public Relations
Location: Schaumburg, IL (Hybrid: 2 days in-office,
3 days remote)
Classification: Non-Exempt
Work
Schedules: Standard
business hours with occasional weekend availability required for special
events.
Summary
This role is
responsible for facilitating internal and external communications regarding
membership, fundraising efforts, community events, and executive meetings at a
non-profit organization. The ideal candidate will provide comprehensive
administrative, event, and meeting support while helping drive public relations
initiatives and foundation grants processes.
Essential
Duties and Responsibilities include but are not limited to:
Administrative
& Database Management
Answer
inbound phone calls, manage email correspondence, and handle incoming and
outgoing physical mail.
Maintain
office supply inventories and place order requests to maintain appropriate
stock levels.
Organize
event invitations and maintain up-to-date attendee lists for meetings and
special programs.
Input
and maintain accurate database records, including new member onboarding,
member departures, fee payments, and contact updates.
Maintain
administrative student records for affiliated regional educational
institutions.
Assist
with managing the administrative workflows for fundraising initiatives and
foundation grant applications.
Event Support
& Public Relations
Develop,
draft, and distribute a weekly email newsletter to organizational members
and partners.
Organize
culture committee programs, including art museum tours, wine seminars, and
family-oriented activities.
Coordinate
community service initiatives and collaborative cultural events, including
beach cleanups and regional heritage festivals.
Support
the planning and execution of foundation fundraising events and grant
presentation ceremonies.
Oversee
guest reception and administrative logistics for major annual gala events.
Coordinate
prize collections and contributions from member organizations for
educational competitions.
Attend
and support weekend events and programs as needed.
Meeting &
Executive Support
Manage
meeting invitations, RSVP tracking, and attendee rosters for committee and
board gatherings.
Assist
executive leadership in communicating with partner chambers of commerce
across North America.
Draft
articles covering organization events and proofread content for the online
newsletter.
Continuously
identify opportunities to improve operational efficiency and
cost-effectiveness.
Perform
special projects and miscellaneous duties as assigned by leadership.
Maintain
a clean, safe, and professional working environment while adhering to
organizational policies and ethical standards.
Qualifications
Required:
High
School Diploma or equivalent; Associate's degree (A.A.) from a two-year
college/technical school preferred, or equivalent combination of education
and related experience.
Superior
bilingual communication skills in English and Japanese (written and
spoken).
Proficiency
with standard office software, including Windows OS, MS Office (Word,
Excel, PowerPoint), and internet research tools.
Strong
customer service, multi-tasking, time management, and organizational
skills.
High
degree of integrity, adaptability, and ethical standards when handling
confidential information.
Valid
driver's license and ability to drive as needed for event logistics.
Physical
ability to work in an office setting, operate standard desktop equipment,
and occasionally lift or move up to 25 lbs.
1 to 2
years of prior experience in business operations, administrative support,
or event coordination (preferred).

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.

About Us
At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.
Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

Staffmark Group is committed to providing equal employment opportunity for all persons regardless of race, color, religion (including religious dress and grooming practices), sex, sexual orientation, gender, gender identity, gender expression, age, marital status, national origin, ancestry, citizenship status, pregnancy, medical condition, genetic information, mental and physical disability, political affiliation, union membership, status as a parent, military or veteran status or other non-merit based factors. We will provide reasonable accommodations throughout the application, interviewing and employment process. If you require a reasonable accommodation, contact us. Pro Staff is an E-Verify employer. This policy is applicable to all phases of the employment relationship, including hiring, transfers, promotions, training, terminations, working conditions, compensation, benefits, and other terms and conditions of employment.

All employees are directed to familiarize themselves with this policy and to act in accordance with it. All decisions with respect to employment matters and other phases of employer-temporary employee relationships will be in keeping with this policy and in accordance with all applicable laws and regulations.