Receptionist

at Foley & Lardner LLP in Detroit, Michigan, United States

Job Description

Receptionist
US-WI-Milwaukee

ID 
2026-3561  

Category 
Administrative/Clerical  

Type 
Regular Full-Time  

FLSA Status 
Non-Exempt  

Scheduled Hours 
40  

Workplace 
On-Site
Overview

Foley & Lardner LLP is a great place to work because of what we do and how we do it. Here, your unique perspectives, experiences, and abilities will be embraced and developed, so you can excel. Being a part of Foley means having the opportunities and resources necessary to gain experience, advance professional goals, and forge meaningful connections. It's a place where you can build your career and enjoy professionally satisfying work. We have over 2,300 people who are #HappyatFoley, and we think you will be too.
The Receptionist serves as the first point of contact for clients, visitors, and callers, providing professional reception and administrative support. Responsibilities include answering and routing incoming calls, greeting clients and guests, notifying attorneys and business professionals of visitor arrivals, and supporting conference room and office operations as needed. 

Responsibilities

Greet clients and visitors, notify attorneys and/or business professionals of their arrival, and ensure guests are escorted or directed to the appropriate meeting room
Provide hospitality and a welcoming experience for visitors while in the reception area
Coordinate visitor arrivals, building access, guest registration, and visitor office setup, as appropriate
Answer incoming calls, provide general non-legal information, route calls to the appropriate individual, and transfer calls to other Foley offices as needed
Review and forward messages received through the after-hours voicemail system
Maintain a general knowledge of the firm and its legal practice areas and know to whom calls and inquiries should be directed
Monitor Maptician and review daily conference room and visitor office reservations to support meeting space readiness and appropriate room utilization
Assist with same-day conference room reservation requests, changes, and cancellations; coordinate with Hospitality, Technology, Office Services, and other support teams as appropriate
Coordinate catering requests and related meeting support, as needed
Monitor conference rooms daily to ensure they are presentable and ready for scheduled meetings
Maintain the reception, conference center, switchboard, and other guest-facing areas in a professional, neat, and orderly condition
Validate guest parking, as appropriate
Distribute visitor arrival notifications and related communications, as appropriate
Notify building management of maintenance issues, as needed
Sign for and route incoming express deliveries, courier packages, and hand-delivered mail
Coordinate with Office Services regarding visitor office scheduling, setup, and readiness for upcoming guests
Maintain and update visitor office welcome information
Monitor the reception and conference center areas for safety, security concerns, or emergencies, and notify appropriate internal personnel, building management, or emergency services as necessary

Qualifications

High School Diploma or equivalent required
Minimum of one (1) year of customer service or administrative experience required; prior law firm or professional services experience preferred
Experience with a high volume telephone system preferred
Demonstrated customer service orientation, with a professional, welcoming, and responsive approach to clients, visitors, and colleagues
Demonstrated ability to exercise sound judgment, discretion, and professionalism when interacting with clients, attorneys, business professionals, and external visitors

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range for this position. The actual amount offered will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.
Milwaukee - $45,500 to $59,200

Foley & Lardner LLP is a top ranked law firm with offices throughout the United States and abroad. At Foley we strive to remain true to our core values- our clients, integrity, our people, citizenship, diversity, trust & respect, stewardship & accountability and professional satisfaction. As a result, we offer the highest quality legal counsel to our clients, as well as outstanding professional opportunities for our employees.

Foley employees enjoy a comfortable, yet professional work environment, exceptional benefit package, state-of-the-art technology, work/life balance, great working relationships and much more.

We invite you to consider a career with Foley.

Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.