ADMINISTRATIVE ASSISTANT

at Emergency Management Agency in Springfield, Illinois, United States

Job Description

Essential Functions

• Assists the supervisor by providing frequent communication with technologists, their employers, and the general public.


• Updates Technologist Accreditation and Industrial Radiography Program databases, generates and analyzes monthly statistical reports, generates specific reports of continuing education credit for individual technologists, and generates notices.


• Composes clearly understood letters in response to diversified inquiries.


• Performs the duties of assigned team position as specified in the Standard Operating procedures of the Illinois Plan for Radiological Accidents.


• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated .above

• Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration. 


• Requires one (1) year of professional experience in a public or private organization, or completion of an agency approved professional management training program.

• Prefers Three (3) years of experience providing administrative support in a public or private business organization.


• Prefers Two (2) years of professional experience communicating verbally and in writing with various audiences across multiple forms of media.


• Prefers Two (2) years of professional experience supporting project management, including development of trackers, and supporting adherence to deadlines.


• Prefers Two (2) years of professional experience supporting multiple projects and ensuring accuracy and attention to details.


• Prefers Two (2) years of experience working both independently and collaboratively to promote the values and missions of a public or private organization.


• Prefers Two (2) years of experience preparing or reviewing official correspondence, ensuring accuracy, clarity, and compliance with established standards.


• Prefers two (2) years of professional experience reviewing, evaluating, or recommending certifications, licenses, or accreditations.

• Requires a criminal history check through the Illinois State Police.


• Requires completion of a background check and self-disclosure of criminal history.


• Requires ability to travel in the performance of duties, with overnight stays as appropriate.


• Requires the ability to use state-issued equipment such as cell phones, laptop, etc.


• Certain provisions of the revolving door restrictions contained in 5 ILCS 430/5-45 apply to this position. As a result, the employee should be aware that if offered non-State employment during state employment or within one year immediately after ending State employment, the employee shall, prior to accepting any such non-State employment offer, notify the Office of the Executive Inspector General for the Agencies of the Illinois Governor (OEIG) or may be subject to a fine.


• The conditions of employment listed here are incorporated and related to any of the job duties listed in the job description.