Administrative Assistant

at Robert Half in Wood Dale, Illinois, United States

Job Description

Description We are looking for a dependable Administrative Assistant to support daily office operations for a construction-focused organization. This contract position with the potential to become permanent is ideal for someone who is comfortable managing front-office activities, handling incoming communication, and keeping administrative records organized. The right candidate will bring solid experience with common office technology and a thorough approach to supporting a busy team.

Responsibilities:

- Manage day-to-day administrative support tasks to help the office run smoothly and efficiently.

- Answer incoming phone calls, direct inquiries appropriately, and provide attentive front-desk support.

- Enter, update, and maintain records with accuracy across internal documents and office systems.

- Prepare, organize, and track routine correspondence, reports, and general office paperwork.

- Support scheduling, calendar coordination, and communication through Outlook, Teams, and related office tools.

- Welcome visitors and assist with reception-related duties while maintaining a well-organized office environment.

- Coordinate with team members to ensure timely handling of administrative requests and follow-up items.

- Use Word, Excel, and other business applications to create documents, maintain spreadsheets, and support reporting needs. Requirements – Prior experience in an administrative, office support, or receptionist position.

- Strong reliability and a consistent, detail-focused work ethic.

- Comfortable using technology in a fast-paced office setting.

- Working knowledge of Microsoft Word, Excel, Outlook, and Teams.

- Ability to answer inbound calls courteously and manage multiple tasks throughout the day.

- Accurate data entry skills and strong attention to detail.

- Clear communication skills and the ability to work effectively with office staff and visitors. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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