at Northwestern University in Evanston, Illinois, United States
Job Description
Job Opening Id: 54490
Department: Office of Fellowships
Salary/Grade: EXS/6
*The expected salary for this position is between $56,800 - $61,800 per year, in alignment with departmental equity and market data.
Job Summary:
The Office of Fellowships collaborates with faculty, staff, and senior administration to support Northwestern students and alums from all twelve schools as they develop the skills and relationships to confidently seek, secure, and benefit from fellowship opportunities beyond Northwestern. The Financial Administrator (FA) ensures the accurate and efficient accounting, reporting, and dispersal of funds from grants, endowments, and encumbrance to alums, staff, students, and faculty. The FA’s tasks range from liaising with sponsored research and external granting bodies for annual reporting requirements to arranging travel and reimbursements for alums, students, and staff. The office uses multiple systems to track our meetings with undergraduates, graduate students, and alums. Expertise collecting, entering, and analyzing confidential data across multiple sources is required for the financial and advising operations of the office. Finally, the FA is a front office role, which requires someone equally comfortable engaging foundation representatives, faculty, and students. Multitasking across systems, populations, and activities is essential to the FA’s success.
*Note: Not all aspects of the job are covered by this job description.
Specific Responsibilities:
Budget:
- Participates in determination of budget including fiscal resource allocation of appropriated, discretionary, endowment &/or gift revenues.
- Prepares analysis & reports.
- Provides account research.
- Assists with budget projects.
- Updates budget estimates & provides commitment tracking support for all financial activity.
- Ensures lead schedules are prepared.
- Guides units of responsibility through university budgeting and forecasting processes, reviews budget and forecasting submissions.
- Acts a Budget Office expert on units and functions within portfolio of responsibilities.
- Coordinates &/or provides information for the annual salary review process.
- Reviews & reconciles actual expenses to budget per NU Audit guidelines. <
