EXECUTIVE SECRETARY I UMP

at Department of Revenue in Springfield, Illinois, United States

Job Description

Position Overview

Would you like to work for a professional organization which provides steady hours and an exceptional benefits package? How about a workplace with career and personal growth opportunities? Then consider working for the Illinois Department of Revenue. We are hiring an Executive Secretary I for our Individual Processing Division located in Springfield IL. This position is responsible for timekeeping, coordinating new employee equipment, office moves, scheduling meetings, and preparing monthly reports in addition to assisting the clerical section and working closely with the Management Team within the division.  Following successful completion of the applicable training period(s), this position may be eligible for a hybrid work schedule subject to operational needs and employee performance.  If you have exceptional organizational and problem-solving skills, and enjoy working with a wide range of individuals, then we want you! Don’t let this opportunity pass you by. Apply now before time runs out!

 

The benefits of working at Department of Revenue include a 37 ½ hour work week, a generous salary and benefits package (paid time off for vacation, sick, or personal leave, thirteen holidays) pension and other retirement benefits, tuition reimbursement, and insurance eligibility on day one (medical, dental, vision, and life).

• Under direction, performs secretarial support duties for the Individual Processing Division (IPD) Manager and administrative staff.


• Serves as Division timekeeper.


• Coordinates reporting and special project assignments for the Division Manager.


• Serves as receptionist for the Division.


• Performs complex clerical duties requiring independent decision-making.


• Maintains budget records for the Division Manager relative to personal services, equipment, overtime, etc., and advises Division Manager if it appears that IPD may need to request additional appropriations.


• Attends and participates in IPD staff meetings.


• Performs other duties as required or assigned, which are reasonably within the scope of the duties enumerated above.

• Requires knowledge, skill and mental development equivalent to completion of two years of secretarial or business college and one year of secretarial experience OR completion of high school and three years of secretarial experience.


• Requires the ability to keyboard accurately at the rate of 55 Words Per Minute (WPM).

Qualifying state employees in the Upward Mobility Program may complete specific proficiency tests and/or training programs leading to a certificate of proficiency in lieu of the stated requirements for this class.

• Three (3) years of experience composing correspondence, memos, statistical reports, etc., using standard business terminology.


• Two (2) years of experience organizing and maintaining paper and digital records utilized in daily business operations.


• Two (2) years of experience performing timekeeping functions for a group of employees.


• Two (2) years of experience creating or developing written instructions and procedures regarding job duties.


• Intermediate proficiency working with Microsoft Excel or similar spreadsheet software.


• Intermediate proficiency working with Microsoft Word or similar word processing software.

• Requires the ability to successfully complete a tax compliance and fingerprint-based background check.


• Requires ability to push and pull carts of work and lift tubs and boxes of supplies/documents.


• This position is considered medium work as defined by the U.S. Department of Labor (20 CFR 404.1567©). Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds.


• Requires the ability to use and secure a state issued mobile device, e.g., cellular phone, laptop computer, tablet, etc.


• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

The Illinois Department of Revenue (IDOR) is responsible for administering the state’s tax laws and collecting taxes in a fair, consistent, and efficient manner. Their goal is to provide accurate, timely, and reliable funding and information to both state and local communities. By implementing best practices, IDOR works to continuously improve and enhance accuracy, efficiency, and productivity across all areas of operations and tax administration. In doing so, they aim to earn respect, deliver value, and serve as a trusted source of information for the public.

 

IDOR is a professional governmental entity that prioritizes its employees and actively invests in their success through comprehensive training and engagement. As the proud Platinum recipient of the 2026 Bell Seal for workplace mental health, IDOR cultivates an environment that encourages open dialogue and collaboration on mental health issues. With a strong commitment to diversity—both culturally and professionally—IDOR believes that this inclusive approach leads to a more productive workplace, ultimately benefiting the citizens and taxpayers of Illinois.