at Creative Circle, LLC in Mettawa, Illinois, United States
Job Description
We are seeking an experienced Project Manager to support the review, approval, and execution of marketing and promotional materials within a highly regulated environment. This role serves as a key liaison across cross-functional stakeholders, ensuring materials move efficiently through the review process while maintaining compliance, quality, and timeline expectations.
The ideal candidate brings strong project management expertise, exceptional organizational skills, and experience coordinating multiple stakeholders, agencies, and reviewers across complex workflows. Experience supporting marketing operations, promotional review processes, or regulated content environments is highly preferred.
The Basics
- Duration: 2 year assignment
- Hours per Week: Full-time (40 hours per week expected)
- Location: Hybrid, Mettawa, IL
Top 3 Required Qualifications
- Project Management Expertise: Proven ability to manage multiple projects simultaneously, balance competing priorities, and deliver results in fast-paced, evolving environments.
- Cross-Functional Leadership & Collaboration: Strong experience coordinating stakeholders across departments, vendors, and external agencies while leading projects without direct authority.
- Regulated Review Process Experience: Understanding of material review, approval workflows, compliance-driven processes, or content review systems within a regulated industry.
Other Qualifications
- 5+ years of project management experience
- Bachelor's degree in Business, Communications, Science, Education, Marketing, or a related field
- Experience working with promotional, advertising, marketing, or training materials
- Knowledge of pharmaceutical, healthcare, life sciences, or similarly regulated industries
- Familiarity with MLR/MRP review processes and associated systems
- Experience using Veeva PromoMats or similar content review and approval platforms preferred
- Experience supporting both print and digital asset development
- Strong decision-making skills with the ability to leverage data and insights under tight deadlines
- Proficiency with Microsoft Office Suite, Adobe Acrobat, SmartSheet, and other project management tools
- Ability to quickly learn and adapt to new systems and technologies
Key Responsibilities
- Manage the review, approval, and tracking of advertising, promotional, sales training, and labeling materials through the material review process
- Facilitate collaboration among Medical, Regulatory, Commercial, Legal, Compliance, and other key stakeholder groups
- Coordinate activities and timelines across internal teams and external agency partners
- Monitor project progress, identify risks, and proactively address potential delays
- Communicate material status, milestones, and priorities to stakeholders and project teams
- Provide guidance, training, and support to users responsible for submitting and approving materials within review systems
- Ensure materials are reviewed and approved within required timelines while meeting quality and compliance standards
- Support continuous improvement of review workflows, processes, and project tracking methods
- Maintain accurate documentation and project records throughout the lifecycle of each initiative
- Drive alignment among cross-functional teams to ensure successful and timely project execution
This opportunity is ideal for a detail-oriented project manager who thrives in highly collaborative environments and enjoys coordinating complex review processes while ensuring projects remain on schedule, compliant, and effectively executed.
In this position, you may have access to client or customer systems, confidential and/or proprietary information or data, including medical data. This position is onsite and requires you to work closely with other individuals in a collaborative team environment. Additionally, drug products may be present in the workplace.
Benefits
Looking forward to receiving your resume through our website and going over the position with you. Clicking apply is the best way to apply, but you may also:
Email your resume in Word to:
april.segedi@jobalert.creativecircle.com
**Please do NOT change the email subject line in any way. You must keep the JobID: : AS29-1998038L293 -- in the email subject line for your application to be considered.***
April Segedi - Recruiter
For Creative Circle to represent you for this opportunity, you must be currently authorized to work in the United States without the need of employer sponsorship for a non-immigrant visa such as a H-1B, TN, or O visa. We do not support or provide training for STEM/OPT programs. Additionally, you must be physically located in and perform the work for our client in the United States.
This job was first posted by Creative Circle on 09/24/2026 and applications will be accepted on an ongoing basis until the position is filled or closed.
Everforth Creative Circle is an Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity or expression, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, or any other characteristic protected by law.Our hiring process includes AI screening for keywords and minimum qualifications. Recruiters review all results. Everforth Creative Circle will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable state and local law, including but not limited to the Los Angeles County Fair Chance Ordinance, the San Francisco Fair Chance Ordinance, and the California Fair Chance Act. If you need a reasonable accommodation in the application process, please contact your Recruiter (the person you'll be interviewing with) or a member of our Human Resources team to make arrangements. Anthem / Blue Cross Blue Shield creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Creative Circle.
Copyright 1999 - 2026. CreativeCircle, Inc. All rights reserved.
VEVRAA Federal Contractor.
We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.
